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Manager of Special Events

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Category: Job Openings
Deadline: 08/31/2023
Website: https://www.njsymphony.org/about/careers/administrative-positions/manager-of-special-events


Manager of Special Events

Job Title:                    Manager of Special Events

Department:             Development

Reports To:               Associate Vice President of Development

FLSA Status:             Full-time, Exempt

Salary:                         $55,000 - $65,000

 

ABOUT US

The New Jersey Symphony connects with the people and diverse communities of New Jersey through the power of live symphonic music to inspire, entertain and educate. The largest performing arts organization in the State, the New Jersey Symphony has provided musical experiences for audiences statewide since 1922.We will redefine what it means to be a nationally leading, relevant orchestra in the 21st century. Through adventurous performances, hands-on educational experiences, and robust community programming, we encourage everyone to enjoy the power and creativity of orchestral music in all its forms. Across genres and venues, for audiences of all walks of life, we strive to bring music that’s meaningful to you.

As we celebrate our centennial, we are renewing our deeply rooted commitment to diversity, equity and inclusion by championing new, and often local, artists; engaging audiences for whom the inspiring depth and breadth of classical music will be new; and incorporating the broadest possible representation in all aspects of our organization—all to better reflect and serve our vibrant communities.

Our expansive educational offerings—including our youth orchestras, masterclasses, and virtual learning opportunities—will build the next generation of listeners and musicians and help students grow, both musically and personally. And we will continue to seek new ways to connect with all New Jerseyans, through programs that resonate with a variety of cultural and musical backgrounds, as well as digital innovations that make our orchestra accessible to anyone, anywhere, anytime.

ABOUT THE ROLE

The New Jersey Symphony’s Development team is responsible for raising a total of $7M - $9M from individuals, foundations, corporations, government and special events to advance the mission the Symphony. This is an exciting time to join the development team as we are expanding our current $50M campaign to $100M Campaign

The Manager of Special Events plans, executes and manages large- and small-scale in-person and virtual events to support organizational goals. The Symphony’s goal is to raise $1.5M from special events in 2023. This individual oversees the planning, coordination, and execution of Special Events, including galas, auctions, raffles, receptions and other donor-centric events for the Symphony. This position requires exceptional project management skills, communications and writing skills, high attention to detail, and strong interpersonal skills. The candidate should have the ability to manage multiple priorities and projects independently, and the desire to take initiative as well as work as part of a cohesive development and marketing team. In addition, the individual is responsible for developing strategies to meet aggressive revenue goals for fundraising events and developing solicitation plans and proposals for event sponsorships.

CORE RESPONSIBILITIES 

Event Design and Management

  • Document and maintain clear systems, processes and timelines to support the execution of successful events. Serve as the primary point of contact for NJ Symphony fundraising and donor events.
  • Manage, plan and execute multiple small- and large-scale events to support the Symphony’s marketing and fundraising goals including: large and small in-person events, donor engagement activities, donor travel events.
  • Collaborate both with external partners and cross-functionally across the organization to support organizational goals and promote events with key stakeholders, donors, partners when appropriate.
  • Spearhead creation of event sponsorship benefit packages and collaborate with development team on donor outreach.
  • Create event goals, timelines and budgets and maintain a financial overview for fundraising events.
  • Manage on-site event timeline, volunteers, staff and vendors.
  • Oversee relationships and contracts with vendors and consultants to ensure high-quality and timely delivery of services.
  • Oversee a donor benefits and cultivation program that includes the planning and production of concert receptions, backstage tours, open rehearsals, recognition events, cultivation receptions and program site visits.
  • Yearly events include, but are not limited to:
    • Opening Night Celebration/Fall Gala
    • Lunar New Year Celebration
    • Spring into Music Gala and Auction/Spring Gala
    • Donor appreciation and cultivation events
    • Board of Trustee events

Financial Oversight

  • Devise and execute strategies to increase event revenues and contain expenses to maximize net proceeds.
  • Develop revenue and expense projections and regular financial progress reports.
  • Maintain budget accounting and reporting for special events.
  • Reconcile and submit vendor invoices for payment.
  • Prepare event-related donor invoices.
  • Manage in-kind support for special events.
  • Maintain files and paperwork for events.

 

 

A successful applicant will have the following:

QUALIFICATIONS

  • Bachelor’s degree and a minimum of three years of experience or equivalent combination of education/training and experience.
  • Advanced MS Office skills.
  • Experience working with a CRM database such as Tessitura, Raiser’s Edge, Salesforce, etc.

 

DESIRED TRAITS

  • Demonstrate a high level of professionalism.
  • Is extremely poised and is comfortable addressing a variety of audiences, both internal and external, with a professional demeanor.
  • Possess extraordinary attention to detail with the ability to think critically about tasks at hand.
  • Demonstrate appreciation for working in an environment where sensitivity and confidentiality is required.
  • Possess the ability to adjust quickly to constantly changing priorities and be responsive to feedback.

 

OTHER INFORMATION

  • Must be authorized to work in the US without sponsorship.
  • Must provide own transportation to performance venues, event venues, vendor offices and other locations throughout (but not limited to) northern and central New Jersey.
  • Must have regular, dependable access to a car and a valid driver’s license since some venues are not directly accessible through public transportation.
  • The New Jersey Symphony offers a generous benefits package, including health, dental, insurance options and pension. Relocation reimbursement is not offered for this position.

 

Hours: Full time, Monday through Friday. We are currently a hybrid office, with employees in office two days a week. Additional evenings and weekends are required, specifically for working at events, concerts and meetings in multiple locations throughout northern and central New Jersey.

The New Jersey Symphony celebrates the cultural vibrancy of our communities and builds meaningful relationships that elevate and strengthen them. We seek to create a culture of inclusion and a work environment that values hard work, professionalism and creativity. We are committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome to apply for open positions.

 

TO APPLY

Please email resume and cover letter to Staffing Boutique, Inc directly at:

Dana@staffingboutique.org  (include “NJ Symphony Manager of Special Events” in the subject line)

Position open until filled.

 

The New Jersey Symphony is an equal opportunity employer. No phone calls please.


Contact: Dana Scurlock
Title: Staffing Boutique Director of Recruitment
Email: dana@staffingboutique.org
Phone: (614) 832-7149

Newark Arts Council cannot be held liable for any problems users may have with the parties whose opportunities are listed here. This listing is informational only, and Newark Arts Council and its staff do not endorse any third-party listings on this site. Further, no opportunity listings, information provided in opportunity listings, nor contact information has been verified by Newark Arts Council or the website operators, and they assume no liability for them or for any services rendered by listed parties on this website.

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